Task management in Microsoft 365

Easily manage your tasks across Microsoft 365

Access and update your tasks as you work, no matter which app you’re using.

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See your tasks where you work

Stay focused and productive wherever you go. See your tasks across your lists as you move between apps and devices.

Manage your work with tasks across Microsoft 365

Teams
Outlook
To Do
Planner
Word
Excel
PowerPoint

Stay on top of your tasks

View your tasks and shared plans across Microsoft To Do and Planner with the Tasks app in Microsoft Teams. Target, publish, and track tasks across your organization's frontline workforce with task publishing.

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Device screen showing a Task list within Teams

Sync tasks so you don’t miss a thing

Create tasks from emails, flag messages as tasks, drag and drop tasks from My Day to your Outlook calendar, or mark them as complete.

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Focus on what matters

Keep track of your tasks in one place with intelligence that helps you collect, prioritize, and accomplish more together by creating and sharing lists of tasks.

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Two mobile phones displaying planned tasks in different colored themes.

Device screen showing various lists on a board in Planner.

Get more work done

Manage all your team tasks with Planner. Build Kanban boards, add content-rich tasks, get a visual status, and collaborate within Planner or the Tasks app in Teams.

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Collaborate on shared Office documents

Use @mentions within comments in Word, Excel, and PowerPoint to create and assign tasks.¹ Receive an email notification when you’re assigned a task, see a preview of the document, and reply directly from Outlook.

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Device screen showing a document open in Word with comments from various people along the right side of the screen.

Get the most out of task management in Microsoft 365

Using the Tasks app in Teams

The Tasks app in Teams brings together your individual tasks from To Do and your team tasks from Planner in one view so you can see at a glance what has to get done.

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Using To Do with flagged email in Outlook

Sync your flagged emails from Outlook with To Do, where you can manage them with your other tasks, using due dates, reminders, adding to My Day, and more.

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Seeing Planner tasks in To Do

Manage your Planner assignments alongside your other tasks in To Do by turning on the "Assigned to you" list and syncing it with Planner.

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Planner vs. To Do

Find out what kinds of projects are more suited to the team-focused Planner app, and which are more suited to the individual focus of Microsoft To Do.

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Align tasks from headquarters to the frontline

Plan centrally, manage regionally, and execute locally—all with one task solution that provides real-time visibility across all your frontline locations.

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